Make. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. This script will not be responsible for sending email to actual destination. Note: To send a message, you must always specify at least one recipient in the "To:" field. Personally, I find I am much more conscious about what I am asking for, and from whom, when I clearly delineate between who has action and who just needs to receive the information. It was a very popular office supply decades ago, and can still be found in some places. As a psychologist who focuses on productivity and workplace behavior, there’s one topic that’s almost always guaranteed to lead to heightened emotions: email overload. It's not that hard! So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. Actually, the above script is a client email script, which will draft email and submit to the server running locally on your Linux/Unix machine. It must contain something!”. Email is the preferred mode of communication in business, both internally and externally. Only the person's own address will appear. Reply All only when absolutely necessary. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Both “cc” and “bcc” are additional fields you can enter when sending an email. If you’ve got nothing to say to them, then why are they copied? Try something like “Thanks for signing up. One of the most important strategies for dealing with inbox overload is making your messages easy to act on. If you're good about your email, you've already been doing this for years. Address all recipients of your emails by name in the body of the email. CC is often used as a verb, as in “I C… I think it is relevant to the question since the OP asks why people CC themselves in an email. BCC stands for Black Carbon Copy. The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. Copying others and even replying to all become a part of a culture of email communication. Similarly, we may think to ourselves, “The CC field is there! It shows in black and white what you wrote on a particular date and to whom. E-Mail Etiquette Introduction. If you're going to send an email out to a couple hundred people, chances are you should be using it (well, in many cases you should rethink sending it in the first place). When to use CC vs. BCC: CC means Carbon copy. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Why? A Welcome Email subject line should catch the reader’s attention, thank them for signing up, and give them a reason to open your email. So it makes perfect sense that she became a productivity psychologist...right? But do your coworkers? Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Some … While you're at it, you should let them know whether you expect them to reply all, too. The email addresses you add to the “bcc” […] Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. It’s the way we’ve always done it. The term CC stands for “carbon copy”. A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. The Subject field indicates the purpose of e-mail. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Only copy people who need to know the information you are sending. People vary in the quantity and quality of the feedback they want to receive from those around them. In fact, this is one of our top email values that we've shared before. If your company still relies on email to collaborate, then this antiquated acronym is stealing your time. This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. Cc (Carbon Copy ) is a field in an email that contains the list of recipients. Step 3. Let’s see how it … If not, a simple heads up on the etiquette surrounding this feature could really help you out. So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. At this point a carbon copy would be created and this eliminated the need to send the same document to several people. Probably not. Replying to the thread ensures that the person to whom the carbon copy was sent received it as well as the original recipients. To facilitate easier communications, crowd controls are usually described under one of the following systems: Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. So why are we always running into communications snafus because someone…, Email Best Practices for Teams | GTD Times. Here’s what’s actually motivating all of that maddening unnecessary CC-ing: A significant motivator of human behavior is fear. Step 4. If you’re the person who copies others on your emails in anticipation of appreciative replies, then pause and reconsider. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. A recipient of Cc field has a record of the email sent to the primary recipient under To: field that means a recipient of Cc field also get the exact copy (or carbon copy) of the email that is received by a recipient in To: field. The ends that they used to help us achieve is no longer desirable (or maybe never was). Now what?” Let them know they’re part of a community: Don’t be afraid to showcase your success as an email marketer. Speaking from experience it was a real pain when you made a typo! Use this as an opportunity to discover more about yourself. But lengthy autobiographical emails can cause more harm than good, particularly when they get out of hand. (and you want everyone to explicitly see this) Bcc: (Blind Carbon Copy) - Put the email address here if you are sending your recipient(s) a Copy and you do not want the other recipients to see that you sent it to this contact. There are rational reasons to copy others on an email: As long as we stay disciplined and rational with our CC habits, we’re in good shape. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. I find it useful to keep emails and reports segregated by Project in my inbox. However, sometimes our defaults are unproductive. To break out of a loop of unproductive defaults, pause and reconsider. However, there are alternatives to consider, especially if you suspect that fear, a need for positive reinforcement, or unproductive defaults might be motivating you. When you need to copy someone, you would normally add that person to the “cc” or carbon copy field. The To recipients are thought of as the primary recipients of the email, the CC recipients are those who are receiving carbon copies of the email, and the BCC recipients are those who are … Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. Speaking from experience it was a real pain when you made a typo! Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. But, as with all forms of communication, there are rules involved in ensuring that communication between you and your recipient is orderly and civilized. Another unproductive default is a desire to follow the crowd. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient. When you build a house, you start with the basement. In my work with a number of corporations, I’ve consistently found that the average number of emails people receive is typically two to three times what they send. It offers an efficient, inexpensive and real time mean of distributing information among people. This feature is supposed to delete unread copies of the recalled message from the recipients’ inboxes so they never see it. Some email programs place the phrase "undisclosed recipients" in the address field instead. Which meant a lot of emails about his thoughts and accomplishments…and a lot of people filling up the CC field. Be discerning about your use of To: vs. Cc:. She has tried similar principles with her husband and two children with varying degrees of success. It should be precise and to the point. When you use cc, everyone who receives the email can see who else received it. It’s already in your calendar anyway. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. If the main motivation of copying others is to allay your own fears, pause and reconsider before hitting send. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Many of our default behaviors are productive. There are some downsides to sending email carbon copies. Use Cc: (Carbon Copy) - for recipients you are sending a copy to. I’ve also had clients who were on the receiving end of these kinds of emails. All other recipients of that message can see that the person you designated as a Cc: recipient has received a copy of the message. They’re a result of trial and error in finding the best path from Point A to Point B. As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. For example, you may have a work colleague that acts as a back-up when you're on vacation or not at work. One was in a leadership role and found herself being CC-ed on the majority of emails written by a member of her staff. Are you giving enough feedback and positive reinforcement to your team? It’s not a weakness to desire reinforcement – it’s a variant in human behavior. Most people know what happens when they address mail TO: people when creating a new message.However, they are less sure about the two other options: CC: ( Copying others and even hitting reply-all aren’t always the wrong choice. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. The Shortcomings of Cc . It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. Consider these options before CC-ing people on your next email: As you start to become more mindful of how you CC others, you may begin to notice your own habits and patterns. That is, to send the message to additional recipients beyond the primary recipient. It has its origin in how office assistants would send mail to a second recipient. Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. CC stands for Carbon copy. Email. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. The motivating factor in both of these cases was a need for positive reinforcement on the part of the sender. Construct a single daily or weekly status update email to your manager in lieu of copying them on emails. The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. Enter the email address of recipients who’ll receive a copy of the email in the CC field. And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. All your recipients (primary + CC’d) will receive the email. The CC (carbon copy) field allows you to send an email to multiple recipients. Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. Nope. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. Both “cc” and “bcc” are additional fields you can enter when sending an email. I’ve worked with clients who write and rewrite emails to the point of obsession. Ever receive an email where it's unclear who has the action because everyone is in the "To:" field? And, I appreciate when that distinction is made for me in return. One unproductive default comes from a desire to fill an empty space. Blind Carbon Copy (BCC:) will hide the address list from all the recipients. Compose your email subject and message. So if you send 50 emails a day, you probably receive 100 to 150 in your inbox. CC. If you need to copy your boss on an email, copy your boss, but don’t pretend they aren’t copied. It’s simple, straightforward, secure, and takes place in real time. Click CC, as shown below. More often, people respond to this fear using the CC field. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. It was a very popular office supply decades ago, and can still be found in some places. Read Outlaw Email: An Excerpt From Under New Management ». This document [ Adobe Acrobat (pdf) version] is intended to offer guidance to users of electronic mail (e-mail) systems. – Luhar Oct 5 '12 at 23:21 The message becomes part of a saved record. Using CC in current email language means you’re sending an email not only to the primary recipient in the “To” field, but also to one or more secondary recipients. Anyone listed in the Cc: field of a message receives a copy of that message when you send it. How do we respond to that fear? Cc: stands for "carbon copy." The term “cc” is short for “carbon copy,” a holdover from the days when memos were written on a typewriter. Do you have empty drawers or bookshelves in your home or office? This can be useful if you want to convey the same exact message to more than one person. And where does this happen? Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. in their inbox is a way to make it more visible than in their sent items folder. There are some downsides to sending email carbon copies. 1. It’s simply what we do. The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. 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